Kankei Studio — Privacy Policy

Last updated: 04/08/2026

Kankei Studio Limited ("Kankei Studio", "we", "us", "our") is a branding, photography, creative direction and web design studio based in London and Dartford, United Kingdom (Company No. 15458171). This Privacy Policy explains how we collect, use, share and protect personal information when you visit kankeistudio.co.uk (the "Site"), submit an enquiry through our contact form, or otherwise interact with us — including as a client, prospective client, or supplier.

We are committed to handling personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

Data controller: Kankei Studio Limited Company number: 15458171 Contact email: gulraizhassan0@gmail.com

2. Information we collect

We collect information in the following ways:

a) Information you give us directly

  • Contact form submissions: name, email address, location, message content, and the enquiry subject (branding / photography / website)
  • Information shared by email, phone, or in person when discussing or delivering a project (e.g. project briefs, brand assets, images, billing details)
  • Information provided when you engage us as a client, including invoicing and payment details necessary to deliver and be paid for our services

b) Information collected automatically

  • Standard technical data when you browse the Site, such as IP address, browser type, device type, and pages visited, collected via our hosting provider's server logs and any cookies described in Section 5

3. How we use your information

We use personal information to:

  • Respond to enquiries submitted through the contact form or by email
  • Provide quotes, proposals, and deliver contracted branding, photography, creative direction, or web design services
  • Manage client relationships, including invoicing and payment
  • Maintain and improve the Site and our services
  • Comply with legal and accounting obligations
  • With your consent, showcase completed project work in our portfolio or on social media (see Section 4)

4. Legal basis for processing

Under UK GDPR, we rely on the following legal bases:

  • Contract — to respond to enquiries and deliver services you've engaged us for
  • Legitimate interests — to run and improve our business, including basic Site analytics and record-keeping, where this doesn't override your rights
  • Consent — where we ask separately, for example to feature client work publicly in our portfolio or on Instagram, or to send you marketing communications
  • Legal obligation — to meet accounting, tax, and other statutory requirements

You may withdraw consent at any time by contacting us; this won't affect processing carried out before withdrawal.

5. Cookies

The Site uses essential cookies required for it to function correctly (e.g. for the contact form and site security), as well as Google Analytics to help us understand how visitors use the Site (e.g. pages visited, time on site, and general location). Google Analytics may set cookies and process data in accordance with Google's own privacy policy.

You can control or delete cookies, including opting out of Google Analytics, through your browser settings at any time.

6. How we share your information

We do not sell your personal information. We share it only with:

  • Service providers who help us run our business and Site, including our web hosting provider (Hostinger) and email provider (Google Workspace)
  • Professional advisers such as accountants, where necessary
  • Authorities, where required by law

Some of these providers may process data outside the UK/EEA (for example, Google's infrastructure). Where this happens, we rely on appropriate safeguards such as Standard Contractual Clauses to protect your information.

7. Data retention

We keep personal information only as long as necessary for the purposes it was collected:

  • Enquiry/contact form data not converted into a project is generally retained for up to 1 year (12 months) before deletion
  • Client project and invoicing records are retained for as long as required by UK tax and accounting law (currently at least 6 years)
  • Portfolio content (e.g. project imagery) may be retained indefinitely where you've consented to its public display, unless you ask us to remove it

8. Your rights

Under UK GDPR, you have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate information
  • Request erasure of your information, where applicable
  • Object to or restrict certain processing
  • Request a portable copy of your data
  • Withdraw consent at any time, where processing is based on consent

To exercise any of these rights, contact us at gulraizhassan0@gmail.com. You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.

9. Data security

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, or misuse. No method of transmission or storage is completely secure, but we work to protect your data appropriately.

10. Children's privacy

The Site and our services are not directed at children, and we do not knowingly collect personal information from anyone under 16.

11. Changes to this policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date.

12. Contact us

If you have questions about this Privacy Policy or how we handle your data, contact:

Kankei Studio Limited gulraizhassan0@gmail.com